British Cycling COVID-19 Guidelines: What Do Event Organisers Need To Know?

On 23rd July, British Cycling’s Dani Every announced: ‘Today we are pleased to publish our action plan for a safe return of cycle sport events in England from August 1st.’ The governing body has now laid out its action plan, in the second issue of  ‘The Way Forward’. 

Similar to RunBritain, the guidelines mostly give recommendations rather than concrete requirements and stress that the overall responsibility for adhering to both the central gov’t and British Cycling’s guidelines lies with the event organiser.

We advise all cycling event organisers to read British Cycling’s publications in full, but in the meantime have broken down the key takeaways from the document.


1. Risk Management and Assessment

It is essential to submit a copy British Cycling’s Covid-19 Supplementary Risk Assessment at least seven days prior to the event.

British Cycling have put together a Covid-19 Event Planning Tool, which organisers are advised to use for ascertaining the risk of their event and, subsequently, which mitigation measures should be put in place.

Organisers must constantly reconsider the risks of staging their event, including on the day of the event; it is their responsibility to cancel if both the central gov’t and British Cycling guidelines cannot be met at any point.


2. Event Roles

All events should have a Covid-19 Safety Officer to support the primary event organiser and wider team in implementing their mitigation measures, but not to take ultimate responsibility.

In the case of large events, this could be a redress of the Event Safety Officer’s Role. It may be the case for very small events that the event organiser takes on this role themselves.

All officials, volunteers, and participants should read and adhere to British Cycling’s Behaviour Code.


3. Event Logistics

All venues must have the following:

  • Entry and exit and parking arrangements which allow for social distancing to be maintained 
  • Display clear, instructive signage to implement this through the venue and car park
  • Implement traffic flow systems where possible 
  • Clearly mark socially distanced areas for riders, staff, coaches, and spectators 

4. Hygiene

There should be hand sanitising stations upon entry/exit and any other appropriate points throughout the event. All surfaces and equipment must be cleaned before use.

Staff, participants, and other attendees must practice good respiratory hygiene (e.g. if they are coughing or sneezing).

5. Post-Race

Participants should be quickly dispersed at the finish-line, to avoid the risk of overcrowding.

No result presentations should take place after the event and results should be published online. If there are prizes then ensure these are distributed in a socially distanced manner or via another method (e.g. posted out to participants).

6. Medical Considerations

Importantly, organisers should make a concerted effort to work alongside local NHS services, and ensure that the event does not negatively impact the wider community or healthcare systems.

This point has been a feature in both RunBritain and British Triathlon’s guidelines, and it is contingent on a good understanding of the local area and the state of play at the time of the event.

7. Track & Trace

There must be sufficient contact information for anyone who attends the event in order for the NHS Test and Trace to get in touch should anyone become ill, and all records must be kept for 21 days.

NB:
In the interest of public health, data protection laws allow the sharing of personal data and giving relevant details to the NHS Test and Trace team is not a breach of GDPR.

Summary

Currently, British Cycling’s guidelines only apply in England, however you can find the current and up-to-date situation for Scotland here and Wales here.

Whilst the above provides a brief summary of the guidelines in place, and all organisers should refer back to The Way Forward for a full overview and utilise British Cycling’s Event Organiser Resources Page.

Over the coming months, we will be researching cycling event organisers who have successfully staged a Covid-secure event and featuring them in our EO spotlight series. If you’re interested in being part of our series, then get in touch with ellie@letsdothis.com.

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